Please find below some information with regards to the conference, please ensure that you read these prior to attending the conference. Please ensure that the delegates attending with the stand are aware of the set up and breakdown times. Attached is further information from the venue with details of collection, delivery and pick up details.
We have access to the venue from 4pm -9pm on 17th June 2023. Please do not arrive before this time as you may be turned away. Another event is taking place on the 5th and this may cause delays to the set up. Representatives from BABICM be available from 4pm to assist you and show you to the exhibition area.
FAO; – Exhibitor name / BABICM Conference
Event Manager – Aimée Lucas
Room – Hall 3/Gate 27
Coventry Building Society Arena
Accommodation for this event should be booked separately.
We have negotiated a discount rate of £140 per night at the onsite Doubletree by Hilton at the Coventry Arena.
Please click here to book via using our discounted rate.
Other hotels are also available. Please click here to see hotels in the vicinity of the arena
Please see https://www.coventrybuildingsocietyarena.co.uk/visiting-us/getting-here/ for directions and map to the venue. There is plenty of free car parking space available. Entrance to the venue is via the Convention Halls Entrance. Please use car park B or C. Car Park Map
Your exhibition space consists of a 3m x 2m space with 1.8m x 0.6m trestle table. Please note that you will need to be able to fit ALL of your display material into your allotted space so that delegates can circulate around the exhibition are unrestricted, but also out of courtesy to other exhibitors. 2 larger stands of 4 x 3 have been allocated for our use. Please contact BABICM to dicsuss availability.
Delegates will have the opportunity to visit your stand before the conference begins, during the morning breaks and at lunch times. Timings for both days will be confirmed shortly
There will not be an afternoon break on day 2 and exhibition stands can be dismantled after the lunch break if you are not attending the presentations.
In order for you to maximise networking time, we have arranged for all exhibitor lunches to be available half an hour before the conference breaks for lunch. If you have any special dietary requirements please email us on firstname.lastname@example.org .
We are required to vacate the venue by 5pm. Please ask if you require help with packing away your stand. Please can you ensure your courier is ordered for as soon as possible. Please leave packed boxed for couriers on your stand and these will be moved for collection after 19th.
Courier collections should be from Main North Entrance, Guest Services Desk, Coventry Building Society Arena, Judds Lane, Coventry, CV6 6AQ
Please ensure that the only mobile numbers you have on file for BABICM (and for couriers) are Michelle 07821 635519 and Janette 07935 217441
We look forward to meeting you there and hope that your organisation’s representation at the conference will be successful. If you have any queries or concerns in the run up to the conference, please do not hesitate to contact us.