Exhibitor Information

Please find below some information with regards to the conference, please ensure that you read these prior to attending the conference.  Please ensure that the delegates attending with the stand are aware of the set up and breakdown times. Attached is further information from the venue with details of collection, delivery and pick up details.

  1. Set up

We have access to the venue from 7pm on 5th June. Please do not arrive before this time as you may be turned away. Another event is taking place on the 5th and this may cause delays to the set up.  Representatives from BABICM be available from 7pm to assist you and show you to the exhibition area.

  •                If you unable to set up on 5th June access to the venue is available from 7am on the 6th June.
  •                If you are sending your items by courier the details will be confirmed shortly
  1. Accommodation

Accommodation for this event should be booked separately. The onsite hotel will be very popular as there are other events on in the main conference centre. We therefore suggest you book early to avoid disappointment.

The onsite hotel is the DoubleTree by Hilton Coventry Building Society Arena and reservations can be made using the code 0606BA . Click here to book online:  Dates can be amended to to suit your requirements.

  1. Directions to the venue

Please see https://www.coventrybuildingsocietyarena.co.uk/visiting-us/getting-here/ for directions and map to the venue. There is plenty of free car parking space available. Entrance to the venue is via the Convention Halls Entrance.

  1. Your exhibition space

Your exhibition space consists of a 3m x 2m space with 1.8m x 0.6m trestle table. Please note that you will need to be able to fit ALL of your display material into your allotted space so that delegates can circulate around the exhibition are unrestricted, but also out of courtesy to other exhibitors. 2 larger stands of  4 x 3 have been allocated for our use. Please contact BABICM to dicsuss availability.

  1. During the conference

Delegates will have the opportunity to visit your stand before the conference begins, during the morning breaks and at lunch times. Timings for both days will be confirmed shortly

There will not be an afternoon break on day 2 and exhibition stands can be dismantled after the lunch break if you are not attending the presentations.

  1. Lunch

In order for you to maximise networking time, we have arranged for all exhibitor lunches to be available half an hour before the conference breaks for lunch. If you have any special dietary requirements please email us on secretary@babicm.org on receipt of this email and we will make sure that these are catered for.

  1. End of the day – 7th June

We are required to vacate the venue by 5pm. Please ask if you require help with packing away your stand. Please can you ensure your courier is ordered for as soon as possible.

  1. Contact Details

Please ensure that the only mobile numbers you have on file for BABICM (and for couriers) are Michelle 07821 635519 and Janette 07935 217441

We look forward to meeting you there and hope that your organisation’s representation at the conference will be successful. If you have any queries or concerns in the run up to the conference, please do not hesitate to contact us.

 

 

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