BABICM Annual Conference 2025 Poster Competition Guidelines

Following on from a record number of poster entries in 2024, BABICM are delighted to launch the 2025 poster presentation competition. Entries are to be displayed and judged during the annual 2 day event on 17th and 18th June 2025 and as well as printed copies for display.  For the first time, all entries will be available to view on the BABICM website prior to the conference!

Please find below guidelines for completing the poster presentation and timeframes for the completion of each stage. Please note that these timeframes will be strictly adhered to unless otherwise stated via the BABICM office.

Each poster will be entered and judged in the categories of Academic or Non-Academic. The winning entry for best Academic poster will be invited to present their research at the BABICM Annual Conference 2026. A cash prize will be awarded to the winning Non-Academic poster. In the event of a tie, the prize money will be shared.  Poster entries will be judged by a selected panel of experts.

BABICM have recognised the importance of research in Case Management practice and have continued to support the REP Group (Research, Evidence & Publications) to work towards their objective of supporting BABICM members in becoming more actively involved in research, both from an evidence based approach and the conducting of research projects. It has been widely acknowledged that poster presentations are a good way of ‘dipping your toe’ into the world of research and meet the objective of the REP group for accessibility of reviewing literature and also conducting and reporting on the research. The provision of posters have also opened up opportunities for BABICM members to link people together for collegiate work and identifying likeminded individuals.

The REP group are open to approaches to talk about all research projects and ideas of relevance to brain injury and brain injury case management. Please visit the research page for further information, access to current literature and contacts for further information and support.

Please watch the video on the BABICM website for advice on the development of a good poster. Case studies and poster presentations – top tips from research academics

Stage One – Completion of abstract of poster presentation.

Deadline: Friday 21st February 2025

Theme of Poster Presentation: Good practice within brain & complex injury or rehabilitation, case management and care.

We have purposefully kept the theme broad to attract a wide variety of poster presentations. Give the theme of the conference, however, preference, but not exclusivity, will be given to posters addressing work with families, and also complexity in practice.   It is important to note that there is an expectation that the posters are of a high professional standard, with reference to the supporting literature to enhance your discussions/conclusion (please refer to ‘Areas to be Covered’ section for details on the expected content of the abstract).

It is important to note that the purpose of the poster presentations are to develop/discuss best practice within the field of brain injury. These are not to be used as promotional material for a company, organisation or institution.  Although it is acknowledged that the poster will indirectly advertise the support of your workplace, any abstracts/posters which are found to be primarily promotional in nature will not be considered/included in the conference.

Areas to be covered: Within the abstract the author(s) needs to have considered the following areas where applicable:

  1. Purpose/relevance of the topic to the theme.
  2. Methodology (including data collection techniques).
  3. Results/conclusion (making reference to the impact on professional practice, strengths and limitations).
  4. References/acknowledgements (if required).

N.B. References should be presented using the Vancouver (Numeric) style. Please use the following link for an example as to how this is presented:

Please include the title of the poster and the author(s) name(s) in bold at the top of the page.

Reference Link: https://www.ukessays.com/referencing/vancouver/

Source: Referencing guidelines via UKEssays.com

Submission: Please send abstract submissions by the deadline as identified above to the BABICM office using the following email address:

Email: secretary@babicm.org

Please ensure that you put ‘BABICM conference poster submission’ as the subject heading with contact details for the author(s) (email and telephone contact) and category in which the poster is to be judged (Academic or Non Academic).

Please note that we will only take abstracts via email. No other form of submission will be accepted.

Queries: Any queries in relation to the abstracts should be directed to Janette Mason (BABICM Director of Operations) via the email below. Please ensure that you provide a contact telephone number should this be required.

Email: janette@babicm.org

Stage Two – Panel review of abstract submissions.

Timeframe: w/c 24th February 2025

The abstracts will be reviewed by the BABICM REP group during the timeframe above and will be looking that the author(s) have provided the required details:

  1. Purpose/relevance of the topic to the theme.
  2. Methodology (including data collection techniques).
  3. Results/conclusion (making reference to the impact on professional practice, strengths and limitations).
  4. References/acknowledgements (if required).

During the review process, you may be contacted to amend and re-submit your abstract, should the panel feel this is required. Please note that you will be provided with a timeframe for the amendments to be completed by at the time of contact.  The Research Group are happy to provide support/mentorship at any stage in this process.  Whilst professional rigour and academic critique may form part of this support, essentially, we want to support and encourage you all to write!

Stage Three –  You will be informed if your abstract has been accepted week commencing:  10th March 2025.

Stage Four – Virtual submission of the poster presentation – Deadline 2nd May 2025

If your abstract has been accepted, you will be required to complete your poster using the following guidelines and submit a digital landscape PDF copy by 2nd May 2025

Size: Landscape – Please complete your poster by inputting on to a Powerpoint slide (Standard 4:3) To check the slide size go to Design->Slide Size -> (standard 4:3).

This will allow for a final review of the entry and will be used for a virtual display on the website.

Stage Five – Hard copy of the poster presentation – in person at conference or sent via post by 9th June 2025.

A hard copy must be provided for display at the conference, it is the author’s responsibility for printing. However, if any support is required for this please do reach out.

Size: Landscape, A1

Format: The poster should catch the reader’s attention and should be on a suitably strong background to ensure that it remains of a professional standard after it has been transported. We have provided a link below for a company that produce foldable fabric posters. This may be an option to consider as they are easier to transport and there is less chance of the poster being damaged in transit.

http://www.scienceposters.co.uk/posterprinting.htm

Layout: The poster should be presented in a clear and concise manner, with consideration being given to the font size and type. It will also be important to consider how the material is displayed, so that the reader is clear on the poster’s message.

Content: Whilst it will be at the discretion of the author(s) as to the content of their presentation, there are a number of factors which need to be considered/included to ensure that your poster is of a professional standard.

  1. Title
  2. Author(s) name, designation and institution
  3. Introduction – provide an overview of your poster’s theme and reasoning for why this was chosen.
  4. Aims and objectives
  5. Main body – this will include your methodology, conclusions, discussions and any recommendations that can be drawn. It will also be important to comment on how this is applicable to practice within the brain injury field, with a comment on strengths and limitations.
  6. References – please see above for details on the referencing system that needs to be used.
  7. Acknowledgements (if required)

Attendance at the BABICM conference: The posters will be presented over both days of the conference.  Whilst you may provide details on your poster for people to contact you, we also hope that you will consider attending the conference to answer any questions that delegates may have.

Places can be booked for the conference, by following the link:

BABICM Annual Conference 2025 | British Association of Brain injury and Complex Case Management (BABICM)

We hope to see you there and look forward to your submissions!